• Masthead
  • 3.05Fin

    School Accounting 

    There is an increasing need to provide school services more efficiently and effectively. We need to continue developing strategic alliances and stronger partnerships with parents, parishes, local government, business and community services and explore options to co-locate schools with community health centres, kindergartens and activity centres. 

    Theme 3: Capability to Better Serve and Lead, Catholic Education Melbourne Strategic Plan 2015–2019 

    Personal Story


    Patricia Cowling
    Former Principal, Genazzano FCJ College, Kew


    Finance, funding and accountability services are provided largely by the Finance Unit of Catholic Education Melbourne.

    Internal finance functions including, financial and management accounting, accounts payable/receivable, treasury, and procurement are carried out by the Finance Unit. The Systems and Grants Team manage the accounting system and the distribution of grant monies.

    The administration of systemic funds and grants, and government accountability and reporting requirements, on behalf of Catholic Education Melbourne and the Catholic Education Commission of Victoria Ltd (CECV) involves the spending of funds for the purposes for which they are granted. Finance staff work closely with the Grants Allocation Committees (Primary and Secondary) and other managers to ensure that all financial and accountability requirements are adhered to, and comprehensively and accurately completed within required timeframes. Another service is the financial administration of the Catholic Education Long Service Leave Scheme Victoria (LSL).

    School Funding and 2016 Budget

    The Finance Unit, under the guidance of the Chief Financial Officer, provided financial parameters into the strategic planning framework for 2016 budgets to address the projected funding shortfall for the Catholic system (due to low state government recurrent grant indexation and Multi-Enterprise Agreement-driven salary increases). Following significant consultation with the Senior Leadership Team, the Catholic Education Melbourne 2016 Budget was approved by the Executive Director and the final 2016 CECV budget completed for the approval by the CECV Board.

    Australian Charities and Not-for-profits Commission

    The Finance Unit continued to advise schools on Australian Charities and Not-for-profits Commission (ACNC) developments with governance and financial reporting through National Catholic Education Commission (NCEC) representation on the ACNC Working Party.


    The Finance and the Systems Teams continued to work with the ICON Team towards the successful implementation of eAdmin and eFin, which is planned for release in January 2017.

    Internal Audit program

    During 2015 the Finance Unit reported to the Catholic Education Melbourne Audit and Risk Committee on internal audit issues including:

    •  Accounts Payable
    •  Critical Incident Management
    • Census

    It also reported to the CECV Audit and Risk Committee on internal audit issues, including:

    • Grants Allocation Committee (Primary)
    • Accounts payable.

    Catholic Education Melbourne Budget Allocations for 2015

    The Catholic Education Melbourne Budget Allocations graph for 2015 highlights that the major cost of running the Office is employment costs. The graph also shows the total budget commitment to training both school staff and Catholic Education Melbourne staff, and the final column shows the total budgeted operating costs of running all programs by the departments in 2015. 


    Annual Budgets of Catholic Education Melbourne Staff Groups and Units 2015

    The Annual Budgets of Catholic Education Melbourne Staff Groups and Units 2015 graph represents the budgeted operational needs of the respective Office business units.


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