• 2013 Annual Report Banner
  • Action Area 5 – Finance and Resources


    Information Technology

    The Catholic Education Office Melbourne (CEOM), through the Information Technology Services (ITS) Unit, assists Catholic schools in the management of email, bandwidth, internet traffic, security and school networks.

    IT Helpdesk

    The IT Helpdesk provides dedicated IT services to schools and CEOM staff from 8.00 am until 5.30 pm. The Helpdesk continued to provide support to schools in 2013, responding to almost 9,000 calls.

    IT Infrastructure

    In 2013 the ITS Unit continued to provide:

    • the operational management and security monitoring of the infrastructure for the Catholic Education Victoria Network (CEVN) intranet
    • the provision of managed internet from Telstra, including filtering using Zscaler
    • web-based email services from Editure.

    Managed infrastructure included the CISCO Videoconferencing end points, gateway and virtual meeting room hardware and the hosting systems for the CEVN, CEOM and Catholic Network Australia (CNA) websites, portals and related applications.

    Hardware included the Sharepoint infrastructure for parts of the Integrated Catholic Online Network (ICON) and ceom@work (intranet) and the dedicated applications for Finance, Payroll and Records Management. Within the CEOM all the desktop, laptop and directors’ tablet devices were managed by ITS services, along with the fleet of mobile phones, printers and photocopiers.


    The ITS Unit provided oversight and maintenance of the CEVN and CEOM applications including the Catholic Information System (CIS), Online Staffing Records (OSR), the Personnel Record System (PRS) and the Long Service Leave (LSL) calculator and the school Census functions.

    The ITS Unit also provides support for the Literacy, Numeracy and Special Learning Needs (LNSLN) funding application system and the School Improvement Planning and Reporting system (SIP).

    Student Attendance Reporting

    In 2013 the Student Attendance Reporting system was introduced for the first 20 weeks of the year. For many schools, this system harvested student attendance data from their systems and stored the aggregated data centrally (through March–July 2013). When the data was confirmed by schools (July and August 2013) it was automatically uploaded to the Department of Education, Employment and Workplace Relations (DEEWR). The data was then sent to the Australian Curriculum, Assessment and Reporting Authority (ACARA) for publication on the My School website in 2014.

    Schools without compliant Attendance Systems aggregated the data themselves and uploaded this to the CEVN intranet for transfer to DEEWR.


    The ITS Unit acted as a Data Custodian for much of the school and corporate data required for regulatory compliance and for strategic planning and is contained within the CEVN and CEOM applications. This includes systems that monitor usage of the Victorian Student Number (VSN) and Victorian Institute of Teachers (VIT) ID.

    Data was provided through various reporting services including some Business Intelligence tools. The ITS Unit also provided project management services to the Catholic Education Commission of Victoria Ltd (CECV) and the CEOM, and offered IT advice to schools and other CEOM Staff Groups.


    Personal Story 

    Action Area 5 

    Tony Hirst
    Emmaus College, Vermont South

    In 2013 Emmaus College won the Building Designers Association of Victoria Award for Best Conversion of a Public Building for the total refit of our school’s 22-year-old school hall into the Bill Holligan Performing Arts Centre, a modern 300-seat auditorium with a performance area, drama and dance room, and gallery.

    Renovations were done in tandem with other significant building works to effectively create a completely new look and structure. We had a strict and limited budget to accommodate a range of ambitious improvements to the existing building, so planning was critical to make the best use of funds. We enjoyed terrific support from the Catholic Education Office Melbourne, the Archbishop’s Planning Building and Finance Committee, and the Catholic Development Fund. Credit goes to the architects and builders (EM Building and Design, and ADCO Constructions) for their innovative and high quality results with a very strict budget.

    It is hard to believe the construction took just five months from start to finish, with minimal disruption to our classes, despite the site being right in the middle of the school grounds. The judges described the end result as being ‘dramatically different, innovative and modern’. Considering the cost and amount of work that goes into renovating an older building, especially of this size, most people can’t believe what we achieved for little more than $2 million, on time and on budget.

    The entire school community has benefited from this fabulous new Performing Arts Centre. The conversion has realised a dream for the school because although we’ve always had an excellent reputation for our performing arts program, we’ve never had a dedicated space to showcase the talents of our students. The facility is now the proud centrepiece of our school community.

    Other initiatives

    • My Staff access and email address management system
    • WAN monitoring and management